Google Apps

A suite of Google Apps was introduced to the staff during the 2009-10 school year and its use has been encouraged on the part of staff members. The use of these tools greatly increases the possibilities for productivity in communication and in collaborative activities. Workshops on the use of Google Apps will be held throughout the year and if you are interested, please contact me. If you are unsure of just what Google Apps is, here is a quick video about one of its features, Google Drive, to help explain it.

Google Docs

Google Docs is an online word processor that lets you create and format text documents and collaborate with other people in real time. Here's what you can do with Google Docs:

  • Upload a Word document and convert it to a Google document
  • Add flair and formatting to your documents by adjusting margins, spacing, fonts, and colors — all that fun stuff
  • Invite other people to collaborate on a document with you, giving them edit, comment or view access
  • Collaborate online in real time and chat with other collaborators — right from inside the document
  • View your document's revision history and roll back to any previous version
  • Download a Google document to your desktop as a Word, OpenOffice, RTF, PDF, HTML or zip file
  • Translate a document to a different language
  • Email your documents to other people as attachments

Google Sheets

Google Sheets is an online spreadsheet app that lets you create and format spreadsheets and simultaneously work with other people. Here's what you can do with Google Sheets:

  • Import and convert Excel, .csv, .txt and .ods formatted data to a Google spreadsheet
  • Export Excel, .csv, .txt and .ods formatted data, as well as PDF and HTML files
  • Use formula editing to perform calculations on your data, and use formatting make it look the way you'd like
  • Chat in real time with others who are editing your spreadsheet
  • Create charts with your data
  • Embed a spreadsheet — or individual sheets of your spreadsheet — on your blog or website

Google Slides

Google Slides is an online presentations app that allows you to show off your work in a visual way. Here's what you can do with Google Slides:

  • Create and edit presentations
  • Edit a presentation with friends or coworkers, and share it with others effortlessly
  • Import .pptx and .pps files and convert them to Google presentations
  • Download your presentations as a PDF, a PPT, or a .txt file
  • Insert images and videos into your presentation
  • Publish and embed your presentations in a website

Google Drawings

With Google drawings you can easily create, share, and edit drawings online. Here are a few specific things you can do:

  • Edit drawings online in real time with anyone you choose, and invite others to view your edits in real time.
  • Chat with others who are editing your drawing, from within the drawings editor.
  • Publish drawings online to the world as images, or download them in standard formats.
  • Insert text, shapes, arrows, scribbles, and images from your hard drive or from the Web.
  • Lay out drawings precisely with alignment guides, snap to grid, and auto distribution.
  • Insert drawings into other Google documents, spreadsheets, or presentations using the web clipboard, then tweak them inline.

Google Forms

Google Forms is a useful tool to help you plan events, send a survey, give students a quiz, or collect other information in an easy, streamlined way. A Google form can be connected to a Google spreadsheet. If a spreadsheet is linked to the form, responses will automatically be sent to the spreadsheet. Otherwise, users can view them on the “Summary of Responses” page accessible from the Responses menu.

You can create a form from your Drive or from any existing spreadsheet.

Google Calendar

  • Share your schedule
    Scheduling is easy if you know when everyone is free or busy. Let your co-workers, family, and friends see your calendar, and view schedules that others have shared with you. Learn how to share your calendar.
  • Get your calendar on the go
    Access your calendar when you're away from your desk with two-way syncing to your phone or tablet. You can use a mobile version of Google Calendar made for small screens or a calendar built in to your phone. Learn how to sync your calendar with a mobile device.
  • Never forget another event
    Stay on schedule using reminders. You can choose to be notified by email or receive text messages directly to your mobile phone. Learn about reminders and notifications.
  • Send invitations and track RSVPs
    Invite other people to events. Guests can RSVP to your events by email or via Google Calendar. Learn how to invite guests to your event.
  • Sync with your desktop applications
    If you use Apple iCal or Mozilla Sunbird, you can sync Google Calendar with these desktop applications.
  • Work offline
    Know where you’re supposed to be even when you don’t have Internet access. With offline access, you can check your calendar wherever you are.

GMail

  • Less spam
    You don't like spam. Neither do we. Gmail blocks spam before it gets to your inbox. Learn more
  • Search
    Search instantly within Gmail to find the exact message you want. Learn more
  • Conversation view
    Messages are grouped with the relevant responses -- so you can always see messages in context. Learn more
  • Built-in chat
    With just one click, you can chat in Gmail or talk face to face with voice and video chat. Learn more  
  • On the go
    Access Gmail from your phone – regardless of which device you use. Learn more

Back to Durfee Instructional Technology Homepage